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We completed a data migration project for an Aberdeen engineering company, Caledonia Services.  We migrated their corporate data from on-site infrastructure to cloud based storage utilising Sharepoint within Microsoft’s O365 suite.

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Project Overview

We completed a data migration project for an Aberdeen engineering company, Caledonia Services.  We migrated their corporate data from on-site infrastructure to cloud based storage utilising Sharepoint within Microsoft’s O365 suite.

Sharepoint Data Migration

Project Background

The client had legacy on-site infrastructure that was out of both hardware and operating system support.  They wanted it to be replaced in order to ensure a solid platform for growth.

With increased growth, the business was unable to collaborate effectively on corporate data using their existing platform, causing duplicated data, operational delays and overall confusion and inefficiencies.

The Solution

Our solution was to migrate the data from the on-site hardware to Microsoft Sharepoint hosted within Microsoft Office 365. The security of the data was strengthened by Multi Factor Authentication and role-based access. We set up Datto cloud backups to ensure business continuity. 

The implementation involved:

  1. Designing a Sharepoint Hubsite that facilitated internal notifications and simplified the navigation of the data structure.
  2. Working with our client to re-think and re-design the data structure, which ensured that the correct staff had quick and secure access to the appropriate data.

The data was then migrated to Sharepoint, with minimal disruption to daily operations.

The Challenges

Our main challenge in implementing the migration was data identification and restructuring.  The purpose of this phase was to ensure that data access was aligned with specific roles within the organisation in order to improve security and simplify the on-boarding of new employees.

In addition, it ensured that only “live data” was migrated to the primary Sharepoint libraries.  Aged data was migrated to an archive library within Sharepoint.

The Outcome

The client is now reaping the multiple benefits of the migration, which include:

  • Ability to co-author on Microsoft Office 365 files, which has eliminated collaboration issues.  Multiple colleagues can now work on the same data in real-time.
  • To accommodate the increase in blended working, staff can now securely access corporate data from any location.
  • Staff are device agnostic and can access their data from any device including tablets and mobile devices.

Our client has achieved a substantial reduction in the total cost of ownership of their IT infrastructure.

We eliminated the requirement for substantial capital expenditure on a depreciating asset and replaced it with minimal monthly recurring costs, based on the staff headcount.  Our client is now able to forecast their IT budget effectively and accurately.

Other Case Studies

Cloud Machine Management

Cloud Machine Management

We worked with Aberdeen oil service company, Unity Well to migrate the management of their devices from on-site infrastructure to Microsoft’s cloud based Azure Active Directory.

Read More

Sharepoint Data Migration

Sharepoint Data Migration

We completed a data migration project for an Aberdeen engineering company, Caledonia Services.  We migrated their corporate data from on-site infrastructure to cloud based storage utilising Sharepoint within Microsoft’s O365 suite.

Read More

From our Blog

How Cyber Security Can Be Improved
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Mar 1st, 2021

How Cyber Security Can Be Improved Cyber security is all too often an issue which business owners don’t spend a great deal of time thinking about until something goes wrong,…

What Is A Business Continuity Plan?
What Is A Business Continuity Plan?

Feb 15th, 2021

Can Your Business Afford Downtime? To what extent are you willing to risk your data and your staff’s time?  If you and your team couldn’t access your data for an…

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